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| STAFF REPORT |
| Sales
and Events Manager Deb Tewell October 2006 9/16/06 – 10/13/06 NIW. • Cross-checked booth numbers/invoices/submissions against map and list and sent contact information, booth numbers and firm names to decorator for NIW • Sent confirmations and exhibitor packets to exhibitors for NIW 06 • Called exhibitors from previous years to see if they wanted to exhibit • Faxed commercial members not registered for NIW re: booth space promo piece • Contacted decorators about bids for exhibit hall at Century II Convention Center, Wichita, 2007 • Selected Henry Helgerson Company as decorator and received Expo Hall layout for 120 booths from him • Developed list of checks to be written, deposits, and payments due for off-sites, special events, keynotes, musicians, IMI instructors, etc. • Sent second draft of general session agenda to committee, Evie, John Miller, Alan Leftridge, Russ Dickerson, Paul Caputo and others for review • Developed preworkshop new accounting sheet for presenters to facilitate ease of payment after the event • Confirmed itineraries for off-site sessions; secured “bus hosts” for each special event and off-site session • Confirmed F&B requirements with Aramark • Replenished room monitor boxes • Sent RFP for AV for NIW 06—got two bids back • Confirmed food left over from meals to go to Salvation Army drug and alcohol rehab program • Function sheets sent to convention center contact • Called Hyatt to get comp parking space for NAI vans during the NIW • Ordered auction intake forms (duplicate) Certification Planning/Logistics. • Contacted NCTC and Tucson location for potential spring certification trainings • Researched other Tucson locations (Tanque Verde, too expensive) • Confirmed participant list and payment with Museo de Les Tres Colonias CIP in September • Made list for Carrie and Sam to do for CIP on September 18-22 • Shopped and did room set-up for CIP on September 18-22 Other Meeting Planning/Logistics. • Attended FAM trip to Pittsburgh, PA • Assisted National Park Service staff with Science and The Media: Communicating Natural Resource Issues to the Press, which was held in NAI training room, August 29-31 Training Room. • Training Room Use: o RMBO –4 times o NPCA –2 times o NAI Staff Meetings 4 times o CHI Training (5 days) o NPS Science and the Media Workshop (3 days) • Set room for various meetings Ad Sales. • Contacted those with expiring ad contracts to see if they want to renew • Wrote special fax bulletin for commercial members to reserve a booth at NIW • Wrote letters and sent hard copy of ad contracts for those with expiring ad contracts with S/O Legacy and The Interpreter and N/D Legacy. • Made travel arrangements for APPL (Sacramento, March, 2007) Legacy Sales. • Contacted expired commercial members about subscriptions if they did not want to renew their membership Commercial Members. • Sent membership renewal letters and emails • Contacted prospective members with ad packets and followed up on ad packets sent in past two weeks • Sent new member packets to new commercial members and contacted them to welcome them to NAI Library & Archives. • Looked for names of WIA board members and missing AIN board members in old files and publications • Trained student worker in the first steps in organizing books and other publications that have been donated to the library since spring Media Awards. • Worked with judging coordinator to make sure all rating forms had been received from judges • Sent letters of congratulations to winners and sorry letters to other entrants • Sent list of winners to media awards committee person in charge of ordering award plaques Other Things. • Initiated or participated in conference calls for: o NIW ‘06 |
Staff Report
1. Executive Director |
| National Association for Interpretation | 888-900-8283 |